{"id":12417,"date":"2026-07-24T14:53:52","date_gmt":"2026-07-24T12:53:52","guid":{"rendered":"https:\/\/www.orthalis.com\/sales-administration-assistant-m-f\/"},"modified":"2026-07-24T15:09:34","modified_gmt":"2026-07-24T13:09:34","slug":"sales-administration-assistant-m-f","status":"publish","type":"page","link":"https:\/\/www.orthalis.com\/en\/orqual-quarries\/sales-administration-assistant-m-f\/","title":{"rendered":"Sales Administration Assistant (M\/F)"},"content":{"rendered":"\t\t
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Sales Administration Assistant (M\/F)<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t
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We are a leading digital healthcare publisher, formed through the merger of Dentalsoft and Orthalis. We’ve been supporting dental and orthodontic professionals for many years.

You will be joining a team of 120 employees spread across several locations\u2014Taluyers, Dijon, and Pau\u2014as part of a process of transformation and consolidation.<\/h6>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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As part of our growth, we are looking for a sales administration assistant. <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Your role <\/span> <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Reporting to the Director of Administration, Finance, and HR, you will join the Sales Administration department, where you will work alongside another sales administration assistant. Together, you will ensure the smooth operation of our billing cycle and handle all administrative aspects of sales, from order processing to collections. Serving as a key liaison between the sales, logistics, and accounting departments, this role is essential for securing our revenue and ensuring impeccable customer satisfaction as we continue to streamline our systems. <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Your main tasks <\/span> <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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  1. Enter and track customer purchase orders.<\/span><\/li>
  2. Prepare and issue customer invoices in accordance with purchase orders, contracts, and current pricing terms<\/span><\/li>
  3. Verify that billing data (item numbers, quantities, prices, customer contact information) is accurate before issuing the invoice. (Contractual and commercial aspects). <\/span><\/li>
  4. Track incoming payments: issue customer direct debits, reconcile payments, and match them with issued invoices.<\/span><\/li>
  5. Process requests for corrections or refunds related to sales services and the customer.<\/span><\/li>
  6. Handle customer complaints; follow up with customers regarding unpaid or overdue invoices, in accordance with the established follow-up process.<\/span><\/li>
  7. Forward the billing documents to the accounting department for posting and closing.<\/span><\/li>
  8. Manage customer contracts and amendments; update customer data in the information system (ERP\/CRM): contact information, payment terms, and product codes.<\/span><\/li>
  9. Produce dashboards and metrics for tracking billing and sales administration (billed revenue, outstanding balances, payment terms, and contract management metrics).<\/span><\/li>
  10. Serve as the liaison with the logistics department and collaborate with the sales and operations teams to track customer accounts.<\/span><\/li>
  11. Assist with administrative follow-up related to overhead costs<\/span><\/li>
  12. Review and approve expense reports to ensure compliance with established internal procedures.<\/span><\/li>
  13. File invoices and supporting documents in accordance with legal requirements (e.g., digitization, electronic invoicing, customer portals, GDPR, etc.).<\/span><\/li><\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    Profile required<\/span><\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    You have proven experience in sales administration or accounts receivable management and are looking to join a rapidly growing organization. With a strong commitment to customer service, you are eager to help develop our management tools. <\/span><\/p>